Conservation Fee Schedule

 
 

We estimate your project based on its unique needs. Recognising that it can be frustrating not knowing how much to budget, we aim to work with clients in achieving their goals which can’t always be calculated on an hourly rate. See below for more details on the fee schedule and how we estimate contracts.

2020 conservation FEE SCHEDULE

Analysis, Treatment, Workshop/Course & Consultation Fees:

  • Professional Fees: Includes services or consultation and final reporting. Further details are provided in the initial proposal. Fees are calculated monthly for long-term projects.

  • Supplies and Equipment: Charges cover consumable supplies and equipment use where applicable. These include shipping and GST. Please note that certain solvents or cleaning agents may be a high cost due to the shipping restrictions around hazardous materials.

Travel Fees:

  • Airfare: Arranged when staff is needed on site and is outside of acceptable driving distances (i.e. more than 4 hours drive from post code 4672). Charged at direct cost rate.

  • Mileage: Charged if our own vehicles are used when pick-up or delivery is requested or travel is needed to the client or object location. Includes fuel charges. $0.79/kilometer.

  • Vehicle Rental: Rental vehicles are procured as necessary to relocate large objects or for local transportation when on site. Charged at direct cost rate.

  • Parking: Fees invoiced where necessary. Charged at direct cost rate.

  • Fuel: Charged when rental car is used. Charged at direct cost rate.

  • Accommodation: Varies based on location. The client can arrange for accommodation or it will be billed accordingly. Every effort will be made to find the lowest possible rate in a location close to the work site. Charged at direct cost rate.

  • Per Diem: Charged when staff is needed on site or for overnight projects.

GST is calculated accordingly.

We generally provide a fixed price estimate, which indicates that the work will not exceed the estimate under ordinary circumstances. Extraordinary circumstances may include the need for a high-cost specialty adhesive after review of the object or that the cleaning process is inhibited by a surface treatment and requires more time than predicted. This is not common and any increases to the estimate will be discussed with the client beforehand and agreed to in writing.

We work very hard to ensure we estimate our contracts as efficiently as possible and to provide a fixed price so that you know resources to allocate. If less time is spent on the project, the estimate will be adjusted and the new total provided on the final invoice. Time is tracked using project management software with details of work accomplished so our estimating is as accurate as possible.

PAYMENT

We accept a variety of payment forms including direct funds transfers, PayPal, check and cash. When paying by check, please address it to HPFS Solutions. We are a GST registered partnership (121-133-075).